2,800+
Parent conversations answered automatically
579
Enquiries captured from interested parents
78
Applications submitted online
300
Staff hours saved across the admission season
Where they started
Admissions ran on pen and paper. Staff spent the season answering the same parent questions, writing enquiries into registers, retyping applications and matching fee payments by hand. That work crowded out everything else the office had to do.
How it worked
One front door for parents, and one record behind it.
1
Parents ask
On the apps they already use
An assistant on the school website, WhatsApp, Instagram and Messenger answers from what the school has told it, and takes the details of interested parents.
2
They apply and pay
One form, one step
The assistant sends them to the right form for the child's class. The form collects the details and documents, and the fee is paid in the same step.
3
The school is ready
Nothing to retype
Once the fee is paid, the application is saved, documents are filed under each child, and the printable form for compliance is ready.
Insights across the whole journey. Every conversation, enquiry and application is recorded, so the principal can see where admissions stand and what parents ask most.
What it did
300 staff hours saved
Seven to eight working weeks of one person, across the admission season.
Parents answered at any hour
On the apps they already use, with no waiting for the office to open.
Fees paid with the application
No cash to chase and no payments to match to children afterwards.
Records ready for compliance
Each child's application and documents are filed, and the printable form is generated for you.
What it means for your school
Admissions is when staff time is shortest and parents are most impatient, so that is where we start. Fees, attendance, hifdh and parent messages join the same system afterwards, one at a time, at the pace you set.
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